ECTN, or Electronic Cargo Tracking Note, is a mandatory document required by several African countries for all shipments entering their ports. It serves as a cargo control and verification tool, helping authorities monitor and manage international shipments, ensure compliance with customs regulations, and improve port security.
Also referred to as BESC (Bordereau Électronique de Suivi des Cargaisons) or CTN (Cargo Tracking Note) in different regions, the ECTN must be obtained before cargo is loaded at the port of origin.
Purpose of the ECTN Certificate
The ECTN system was introduced to:
- Prevent illegal shipments and undervaluation of goods
- Enhance customs revenue collection by improving shipment visibility
- Facilitate faster clearance and port logistics
- Provide governments with real-time tracking data on incoming cargo
Failure to comply may result in fines, shipment delays, or cargo being blocked at the destination port.
Who Needs an ECTN Certificate?
An ECTN is required for:
- Exporters or freight forwarders shipping goods to ECTN-mandated countries
- All types of shipments: containerized, bulk, break-bulk, and Ro-Ro
- Both sea and air freight, depending on the country’s regulation
Countries that currently require ECTN include (but are not limited to):
Angola, Benin, Burkina Faso, Cameroon, Central African Republic, Chad, Congo-Brazzaville (Republic of Congo), Democratic Republic of Congo, Equatorial Guinea, Gabon, Guinea, Ivory Coast, Mali, Niger, Senegal, Sierra Leone, and Togo.
Key Information Required for ECTN
To apply for an ECTN, the following documents and data are typically required:
- Bill of Lading (BL)
- Commercial Invoice
- Freight Invoice (if not included in the commercial invoice)
- Export Customs Declaration
- Packing List
- Carrier Booking Details
- Destination and consignee information
Some countries may require import license numbers, NIF numbers, or other government authorizations.
When and Where to Apply
The ECTN must be validated before the vessel’s departure. The application is submitted through authorized agents or service providers officially appointed by the destination country’s port or customs authority.
Once validated, a unique ECTN number is issued, which must be inserted into the Bill of Lading and shared with local authorities.
Consequences of Non-Compliance
Not having a valid ECTN document can lead to:
- Heavy fines or penalties at the port of arrival
- Cargo blockage or refusal at customs
- Delays in delivery and increased logistics costs
Conclusion
The ECTN Certificate is an essential part of modern cargo compliance for many African countries. Ensuring accurate, timely issuance of this document not only prevents logistical complications but also supports smoother trade relations with the region.
Exporters and freight forwarders are strongly encouraged to consult with certified ECTN providers to ensure their cargo is properly documented and compliant with the latest regulations.